In various aspects of business communication is key, and this is just as much the case when it comes to international students studying at your schools. Be it to notify them of any last minute changes to their classes or schedules, or to communicate with them in an emergency situation, or even to save time on sending and waiting for email, a rapid form of communication is definitely the way forward. At Intrinsiq, we are pleased to share with you our integrated Email and SMS system.

How does it work?

The answer is very simple. You can set up email or sms templates in your Intrinsiq school management system and send out messages in bulk at the click of a button. These can be sent out to a specific student segment, or to all your students at one go, hence making communication much easier and more efficient.

The advantage of such a system is that you will have all the communication preferences of a particular student stored in one place, so if needs be and you need to communicate with them quickly, all you need to do is pull up the student’s name on the system, and voila...you can send them an email or sms depending on their preferences.

Templates

Intrinsiq can ensure that you have templates created in your system based on your needs. That way, every time you need to send out an email to a student, or an agent, you can do it directly from the system. That way, any correspondence between you and the student or agent will be stored in the system. This is particularly ideal for follow-ups or when you need to be brought up to speed on a particular thread of messages.

The same could be done for SMS messages as well. You can send a single sms or an sms to a group of people. When using top-level CRM systems such as Intrinsiq, reaching out to your students through SMS is as easy as clicking a button. If, for example, you need to contact a group of students who are out on an excursion in case of an emergency situation, you can simply create a short text and send it out to the group of students you want to send it to. That way you make sure that even if they do not have access to the internet where they are, they will still receive your message.

Another scenario

Another scenario is a last minute change before the lesson starts. This is especially convenient if the class that is going to be changed is taking place in another building or a school annex. A simple SMS or email to the students will notify them of the change and update them on where they need to go without having any members of staff running from one building to the next looking for students.

Such a system also helps to avoid having lots of students walking into the reception area to check for updates, thus also ensuring that your school continues to adhere to social distancing and safety measures.

Why are integrated Emails and SMS the way forward?

The answer is simple. All students have a mobile device and SMS’s cost close to nothing even when sent in bulk. On the other hand, sending an email comes at no cost whatsoever. When such features are integrated within the School Management System, this becomes even more efficient and cost-effective.

Students do not need an internet connection to access their SMS, so it becomes extremely efficient to reach them at all times.

SMS and emails are also an interactive form of communication where students can reply directly and their correspondence can be stored against the student record.

Most importantly, students love it!

Another advantage is that students themselves feel safer communicating by SMS or Email because these are features that many are used to using even back home. So they do not need to learn to use a new app or get accustomed to communicating in a brand new manner...it’s just like being at home. And students love that! 

Contact us today to set up a call with us

In short, Intrinsiq can help you manage and store communication with your students and partners more efficiently.

For any matters related to School Management Software Systems, do not hesitate to get in touch with the Intrinsiq team on [email protected] to set up an appointment.